What is a "meeting?"
As used in the open meetings law, the term "meeting" means any gathering of a quorum of the members of a governing body of a public entity regarding public business. The form of the gathering is irrelevant.

We only have one meeting a month, and then we get together once a week to have coffee and discuss upcoming agenda items. These aren't meetings, are they?

Yes, they are. "Meeting" includes informal gatherings or work sessions, and discussions where some or all of the members of the governing body are participating in the meeting by telephone. The only time a gathering of a “quorum” is not a meeting is if it is a purely social gathering – no public business can be considered, or else it becomes a meeting

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1. What do I need to know about the open records and meetings laws?
2. Is there a certain process that cities need to follow in order to comply with ND open record laws when considering job applications for a vacant position?
3. Are the records related to job applications open to the public under ND Open Records Law?
4. What can happen if we violate the law?
5. You mean I can be charged with a crime for violating the open records and meetings laws?
6. What is a "meeting?"
7. Are committees required to be open?
8. How can we properly hold a closed meeting?
9. When is notice required?
10. What are we supposed to do with a meeting notice?
11. Can we add items to the agenda of a meeting?
12. Is everything in a government office a "record"?
13. What are we supposed to do when we receive a request for records?
14. How can we properly deny a request for records?
15. Can we require requesters to identify themselves and explain why they want the requested records, or at least make them put the request in writing?
16. Are we required to give unsupervised access to open records?
17. Do we have to make copies of records and mail the records to the requester?
18. What can we charge if a person requests records?
19. Do we have to separate non-public information from public information?
20. Who may call a special meeting of the city governing board?
21. How long does a city need to advertise a special meeting before it happens?